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� PMEA DISTRICT 9 ORCHESTRA BY-LAWS TABLE OF CONTENTS ACCEPTANCE AUDITIONS
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3 ARTICLE I : MEMBERSHIP
3 SECTION 1 STUDENT MEMBERSHIP
3 SECTION 2 DATE OF ACCEPTANCE AUDITIONS
3 SECTION 3 QUOTAS, FEES
3 OPTION - DISTRICT ORCHESTRA HOST
3 DISTRICT ORCHESTRA SIZE AND INSTRUMENTATION
4 SECTION 4 AUDITIONS
4 SECTION 5 JUDGING FORMS
5 SECTION 6 TALLY
6 SECTION 7 AVAILABILITY OF STUDENT SCORES
6 SECTION 8 ALTERNATES
6 SECTION 9 GUARANTEE OF REPRESENTATION7 ARTICLE II : AUDITIONS & CHAIR PLACEMENT 7 SECTION 1 SELECTION OF AUDITION COMMITTEES 7 SECTION 2 RESPONSIBILITIES OF COMMITTEES 8 ARTICLE III : AUDITION MECHANICS 8 SECTION 1A LOGISTICS 8 SECTION 1B RESPONSIBILITIES OF THE HOST 8 SECTION 1C RESPONSIBILITIES OF THE STUDENT 9 SECTION 1D RESPONSIBILITIES OF THE DOOR PERSON 10 SECTION 1E RESPONSIBILITIES OF THE STUDENT GUIDE 10 SECTION 2 ASSIGNMENT OF PARTS 11 DISTRICT 9 ORCHESTRA FESTIVALS 11 ARTICLE IV : ORCHESTRA FESTIVAL GUIDELINES 11 SECTION 1 USE OF ACCEPTANCE AUDITION BY-LAWS 12 SECTION 2 SEATING AUDITIONS 12 SECTION 3 TIES 12 SECTION 4 PERCUSSION AUDITIONS 12 SECTION 5 REFUND OF REGISTRATION FEES PAGE 2 PAGE 12 REGION IV-V ORCHESTRA 12 ARTICLE V : SELECTION OF STUDENTS FOR REGION IV-V ORCHESTRA 12 SECTION 1A INSTRUMENTATION 13 SECTION 1B TUBA/TYMPANI ASSIGNMENT-ALL-STATE 13 SECTION 1C WINDS/PERCUSSION - AUDITIONS - CHAIRS 13 SECTION 1D WINDS/PERCUSSION - ASSIGNMENT OF PARTS 13 SECTION 1E ALTERNATES - STRING SECTIONS 13 SECTION 2A REGIONAL HOST ROTATION SYSTEM 14 SECTION 2C DISTRIBUTION OF REGIONAL MUSIC 15 ADDENDUM A: SOLO LIST - ACCEPTANCE AUDITIONS 16 ADDENDUM B: OFFICIAL JUDGING FORMS PAGE 3 PMEA DISTRICT 9 ORCHESTRA ACCEPTANCE AUDITION PROCEDURES ARTICLE I : MEMBERSHIP SECTION 1: STUDENT MEMBERSHIP Refer to PMEA District 9 Band, Chorus and Orchestra Procedures. Students in grades 9 through 12 may audition on String instruments for the orchestra, but 9th grade students may not advance beyond the District level. SECTION 2: DATE OF ACCEPTANCE AUDITIONS Acceptance auditions will be held on the third(3rd) Sunday in November. If a major conflict occurs, the fourth(4th) Sunday in November will be designated by the District President and the Audition Host. SECTION 3: QUOTA FOR ACCEPTANCE AUDITIONS A) Each participating school shall return the PMEA District 9 application form together with a $4.00 per student registration fee to the acceptance audition Host. The application must be postmarked according to the date set by the Host. Each application will be dated on the day it is received by the Acceptance Audition Host. The student candidates will then be listed in random fashion for auditions. B) All auditioning students will be ranked by the Tally Committee. All rankings will be based solely upon the total scores of the auditioning students. C) The Festival Host will establish the instrumentation to be used, usually after consultation with the Guest Conductor. String Instrumentation shall be based upon the following groups, depending on the availability of students, and hosting facilities: Violin I 20 Violin II 20 Strings may be added Viola 14 in multiples of 2. Cello 12 Bass 10 Flute 2 or 4 Oboe 2 or 4 Depending on the Clarinet 2 or 4 needs of the music. Bassoon 2 or 4 Horn 2 or 4 Trumpet 3 or 4 Depending on the Trombone 3 or 4 needs of the music Tuba 1 Percussion 2 Mallet 1 Tympani 1 E) The Festival Host will be given the privilege of adding to the regular instrumentation of the orchestra with students from his/her school who auditioned but did not qualify for the Festival. These appointments shall be limited to : 1) No more than one(1) appointee per string section. 2) No more than two(2) wind players. 3) No more than two(2) percussion players. 4) The total shall be no more than four(4). NOTE: This limitation does not include any student who may have qualified on his/her own through audition. SECTION 4: AUDITIONS -- ORCHESTRA MUSIC A) The district will maintain a listing of four(4) published solos for strings and three(3) published solos for winds and percussion which will be used on a rotation basis for the Acceptance Auditions from year to year. --SEE ADDENDUM A. B) The excerpts to be used for auditions will be chosen by the Judging Committee immediately prior to the audition. SECTION 5: JUDGING FORMS A) The OFFICIAL District 9 Judging Forms for Orchestra for the Acceptance Auditions are shown at the end of this By-Laws Document as: ADDENDUM B: JUDGING FORM - STRINGS ADDENDUM C: JUDGING FORM -WINDS/PERCUSSION B) The OFFICIAL JUDGING FORM will provide areas for the following: 1) Student?s Audition Number 2) Judge?s Signature 3) Instrument and Part 4) Placement or Ranking 5) Comment Area 6) Total Score C) The OFFICIAL JUDGING FORM will include the following five(5) areas of professional judgement plus the scale and sight- reading categories: 1) Musicianship/Technique 10 Points 2) Rhythm 10 Points 3) Articulation 10 Points 4) Tone 10 Points 5) Intonation 10 Points 6) Scales 10 Points 7) Sight-reading 10 Points D) The wind and percussion instruments involved in the orchestra will be evaluated on the band audition form. SECTION 6: TALLY A) The Tally Committee shall consist of the Host Director, one or more members of the Executive Committee, and other Directors designated by the Host Director. B) The Tally Room shall be off-limits to everyone except the Tally Committee. C) The Committee shall compute the audition scores as they are brought to the Tally Room. Students will be ranked from highest score to lowest. D) No ties will be broken at the Acceptance Auditions. SECTION 7: AVAILABILITY OF STUDENT SCORES A) All scores for each section shall be posted for the directors? perusal. B) Tie scores shall be listed as ties. C) The Acceptance Auditions Host must provide each participating director with total readouts of every student?s score, ranking, and grade level. E) All scores will remain unofficial for one (1) week. SECTION 8: ALTERNATES The highest scoring alternate student for the needed instrument may be chosen based on acceptance audition scores. If two(2) or more alternates were tied, then an ?all or none? situation exists. SECTION 9: GUARANTEE OF REPRESENTATION A) Every school that participates in Acceptance Auditions shall be guaranteed one member in the District Orchestra Festival. This guaranteed representation clause prevails only through the posting of the results of the Acceptance Auditions. B) The Tally Committee shall select the student to represent the school. The student selected need not be the student with the highest number of points. The Committee shall be guided by the need for a balanced group. C) Representative students must audition and be subject to all rules and provisions. ARTICLE II : AUDITIONS & CHAIR PLACEMENT SECTION 1: SELECTION OF AUDITIONS COMMITTEE A) Every Orchestra Director in District 9 will be asked to list his/her area of greatest competency and professional preference for his/her committee assignment. B) The Acceptance Audition Host shall establish the roster of Auditioning Committees on the basis of the returned preferences. C) Whenever possible, each Committee will consist of not less than three(3) judges and one(1) door person. D) In District 9, string teachers will be used in judging string instruments whenever possible. SECTION 2: RESPONSIBILITIES OF AUDITIONING COMMITTEES A) Each Committee will select one and one-half (1�) minutes of uniform music for every candidate. Each Committee will take a five (5) minute break approximately every 55 minutes. B) The judges will be seated with their backs to the auditioning student. C) The judges will give their full attention during the audition and then evaluate. D) The judges will not give musical assistance during the audition. E) The judges must not have more than a ten(10) point difference between their scores for any auditioning student.. F) The Chairperson of the Committee will be in charge of insuring that judging is consistent for that Committee. G) New judging forms must be used for score changes. ARTICLE III: AUDITION MECHANICS & CHAIR PLACEMENT SECTION 1: LOGISTICS A) To implement the one-committee auditioning of a possible maximum number of candidates: 1) All basic instructions will be issued in written form. 2) Auditions for each section will begin at 2:00 PM immediately following the Directors?s Meeting. 3) Directors are encouraged to travel independently from their students, when at all feasible, to permit the students to return home when the director has responsibilities beyond the audition time of the candidates. B) The HOST shall: 1) provide for two holding areas for students. One for those students waiting to be auditioned and one for those students who have completed their audition. 2) provide for a sufficient number of audition rooms in which auditions shall be conducted. 3) provide for guides who will direct the students to and from the audition room. 4) collect and destroy all copied materials immediately following auditions. C) The STUDENT: 1) will remain in the specified warm-up room until the student guide informs him/her to report to the audition room for his/her audition. Electronic devices of any kind are not allowed in the waiting room. 2) must take all personal belongings to the audition room. Students will not be allowed back into the warm-up room after they have auditioned. 3) will provide the doorperson with his/her audition number. 4) will perform to the backs of the judges during auditions. 5) will communicate non-verbally with the door person once inside the audition room. 6) will be allowed thirty(30) seconds to warm-up before auditioning in the audition room. 7) who opts for a second start will not be penalized for a second start, providing that he/she has not completed more than half of the required passage. Only the second(2nd) performance will be judged. 8) will go directly to the designated area upon completing the audition. Absolutely no communication will be permitted with any other students who have not auditioned. D) The DOOR PERSON will: 1) receive sealed envelopes with students? names, grades, schools and audition numbers, not to be opened until all judges are in their respective places and ready to begin the auditions. 2) take roll, assign numbers and familiarize the students in the warm-up room with all required audition procedures while the three auditioning judges are selecting the passage(s) to be auditioned. 3) outside the audition room door: a) check each student?s name, number, grade and school from the host Director?s Master List. b) Clearly mark the music to show the beginning, halfway point and the end of the selected passage(s). c) Inform the students that they can have a maximum of two(2) tries, provided they do not complete more than half of the selected passage. 4) insure that the audition is a closed audition with only the judging committee, auditioning student, and door person present in the room during the audition. 5) Aid the students before the audition, attempt to keep them calm and relaxed and refrain fro many distractions during the audition. 6) The door person cannot aid in the selection of the audition material or make any verbal comments about any audition until after the scores have been registered. 7) Upon escorting the auditioning student into the audition room, the door person will announce the auditioning student?s number to the Committee. E) STUDENT GUIDES will do one or more of the following depending on the their given assignment by the Host Director: 1) escort the auditioning student from the warm-up room to the auditioning room. 2) escort students to the designated area after the completion of the audition. 3) collect score sheets from the judges and deliver them to the Tally room. SECTION 2: ASSIGNMENT OF PARTS A) The assignment of parts will be based solely on the rankings from the Acceptance Auditions. B) Parts for the Violin Section will be assigned by a special formula which will strive to insure that the second Violin part is adequately covered without sacrificing the chances of top players to achieve Regional Orchestra eligibility. The formula follows: ACCEPTANCE AUDITION RANK PART ASSIGNMENT 1,2,3 Violin 1 4,5,6 Violin 2 7 Violin 1 8 Violin 2 ETC. C) Wind parts will be issued so that each folder contains all parts (i.e. 1st, 2nd, 3rd, etc.) for that instrument. Each player will then be able to compete fairly, at the Festival, for first chair and still prepare all of the other necessary parts. D) Percussion parts will be issued so that all percussion parts are in each folder. Percussionists will learn everything in their folder for the Festival but play parts as assigned. E) At times, the desired program will include one(1) or two(2) works which require an augmented instrumentation. If the needed parts cannot be satisfactorily covered with doublers from the regular orchestra membership, and the amount of music to be played doesn?t warrant the additional full-time members, the Festival Host, with the approval of the District PRESIDENT, may augment the Orchestra with competent players from his/her own school. Included is any non-auditioning instrument such as piano, electric bass, guitar, etc. DISTRICT 9 ORCHESTRA FESTIVALS ARTICLE IV : GUIDELINES SECTION 1 USE OF ACCEPTANCE AUDITION BY-LAWS ALL ACCEPTANCE AUDITION BY-LAWS WILL BE FOLLOWED FOR DISTRICT 9 ORCHESTRA FESTIVALS UNLESS OTHERWISE STATED OR QUALIFIED BELOW. SECTION 2: SEATING AUDITIONS A) At the Festival, the student will be auditioned for chair placement even if there is no competitor on the part. B) Only music from the concert program will be used for Festival Seating Auditions. SECTION 3: TIES All Festival ties will be resolved by re-audition, only if it will affect Regional Festival selection. Whenever possible, the re-audition will be conducted by the same committee. After the second scoring, it is suggested that the results be recorded by letter A,B,C etc. after the original score. ?A? will be ranked the best, ?B? second, ?C? third, etc. All audition results will be retained for reference. SECTION 4: PERCUSSION AUDITIONS All percussionists will audition on all snare, tympani, auxiliary and mallet parts. Tympani will be scored as a separate caption. SECTION 5: REFUNDING OF REGISTRATION FEES In the event an eligible student cannot come to the Festival, the registration fee will be refunded if a qualified substitute can be obtained t take the place of the first student. If the substitute cannot be obtained, the Host will endeavor to the best of his/her ability to refund as much of the fee as possible. REGION IV-V ORCHESTRA ARTICLE V : SELECTION OF STUDENTS FOR REGION IV-V ORCHESTRA SECTION 1 INSTRUMENTATION INSTRUMENT TOTAL EACH DISTRICT(7,8,9,10) Violin I 20 5 Violin II 20 5 Viola 16 4 Cello 12 3 String Bass 8 2 Flute 4 1 Oboe 4 1 Clarinet 4 1 Bassoon 4 1 Horn 8 2 Trumpet 4 1 Trombone 4 1 Percussion 4 1 A) Districts 7-8 will supply: 1 tympani in odd years, 1 tuba in even years Districts 9-10 will supply : 1 tympani in even years, 1 tuba in odd years B) Wind and percussion students need a copy of every part for auditions. All percussionists including the timpanist will receive one copy of snare drum music to be used for a re-audition for All-State Selections following all Region Orchestra seat auditions. The selection to be used for the All- State Selection re-audition will be taken from the Regional Orchestra Program. All percussion players will audition for all regional chairs every year, including tympani. Tympani will be scored as a separate caption with the highest tympani score advancing on tympani when the position exists (biannually). C) Wind and Percussion parts will be assigned after auditions. D) In District 9 , the alternates from 1st and 2nd violin ill re-audition for a priority ranking for Regionals. That is , #6-1st violin versus #6-2nd violin, #7 vs. #7, #8 vs. #8. The #6 students will serve as the first two(2) alternates in order of placement. Freshmen are excluded. SECTION 2: REGION IV-V ORCHESTRA FESTIVAL GUIDELINES STATEWIDE PMEA REGIONAL FESTIVAL GUIDELINES ARE TO BE FOLLOWED AS APPROVED ON JANUARY 6, 1995 AND REVISED - JULY 1995 (The following information is applicable to District 9's auditions for Region IV-V Orchestra.) A) Rotation of District Hosts for Regional Orchestra YEAR DISTRICT HOST 1998 10 1999 7 2000 8 2001 9 2002 10 2003 7 2004 8 2005 9 2006 10 2007 7 2008 8 2009 9 2010 10 B) The Region Festival Host must provide each District Orchestra Host (7,8,9,10) with the Regional Orchestra folders. These must be received prior to Thursday of the District Festivals . Addendum A: String Audition Solos District 9 Orchestra Solos List - Acceptance Auditions SOLO LIST #1 --1995-96, 1999-2000 Violin-- Sonata No. 2 from Three Sonatas by Corelli, Op. #5 for Violin and Piano -- Both 3rd Mvt. (Sarabande) and 4th Mvt. (Giga), ed. G. Jensen International Music Co. Viola-- Sonata in e minor For Violin and Piano by Marcello, 2nd Mvt. (Allegro), ed. G. Marchet International Music Co. Cello-- #9 Bour�e I and II by J.S. Bach in Solos for the Cello Player, ed. Otto Deri, pub. By G. Schirmer String Bass-- Vergissmeinnicht by J.S. Bach and Concerto, 2nd Mvt. 1st Theme by Dragonetti (BOTH ARE REQUIRED) -- from The Melodious Bass--Everybody?s Favorite Series No. 120, AMSCO Pub. SOLO LIST #2 -- 1996-97, 2000-2001 Violin-- Allegro Spiritoso by Jean B. Senaille from Solos for the Violin Player, ed. Josef Gingold, Pub. G. Schirmer Viola-- Gavotte from ?Andante and Gavotte? by Gluck found in the Album of Classical Pieces for Viola and Piano -- Paul Klengel No. 494, Pub. International Music Cello-- Allegro by Marcello -- Page 21 in Solo Time for Strings Book 4 for Cello, Pub. Forest R. Etling, 1790 Joseph Court, Elgin, Ill. 60120 String Bass-- The Elephant by Saint-S�ens from The Melodious Bass -- Everybody?s Favorite Series No. 120, Pub. AMSCO Music SOLO LIST #3-- 1997-98, 2001-2002 Violin-- Concerto in A Minor, !st Mvt. Excerpt and 3rd Mvt. Excerpt-- Vivaldi/Etling -- Solo Time for Strings Book #5, pgs. 25 and 26 Viola-- Air Varie by deBeriot/Etling -- Solo Time for Strings Book 4, pg. 12 Cello-- The Swan by Saint-S�ens/Etling -- Solo Time for Strings Book 4, pg. 23 String Bass-- Sonatina No. 2- Pleyel/Etling -- Solo Time for Strings Book 4, pgs. 18-19 SOLO LIST #4 -- 1998-99, 2002-2003
Violin-- Allegro from ?Concertpiece? by Franz Schubert found in
Solos for the Violin Player, ed. Josef Gingold, Pub. G. Schirmer
Viola-- Allegro by Marcello -- p.21 in Solo Time for Strings Book 4 for Viola,
Pub. Forest R. Etling
Cello-- Bour�e by Handel -- p. 14 in Solo Time for Strings Book 4 for Cello,
Pub. by Forest R. Etling
String Bass-- Gavotte by F. J. Gossec -- p. 13 in Solo Time for Strings Book 3 for Bass,
Pub. by Forest R. Etling
**SCALES:
Violin -- G Major, 3 Octaves, A, E, Eb, Bb, and D Major, 2 Octaves
Viola-- All 2 Octaves: C,D,F,G, and Eb Major
Cello-- All 2 Octaves: C,D,F,G, and Eb Major
String Bass-- F Major, 2 Octaves; C,D and Bb Major, 1 Octave
ALL SCALES ARE TO BE BOWED AT 8TH NOTE PULSE =120MM.- ASCENDING & DESCENDING ADDENDUM B - OFFICIAL JUDGING FORMS STRINGS WINDS/PERCUSSION |
