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� � PMEA DISTRICT 9 DISTRICT BAND PROCEDURES ARTICLE I: MEMBERSHIP Section l: STUDENT MEMBERSHIP a) Student membership in District Band, PMEA District 9, shall be determined by an Acceptance Audition. b) All student members must be housed within the community of the festivals unless prior arrangements are made with the host director and the District President. c) An Official Form will be sent by the Host Director requiring the signature of the director, the principal, the parent/guardian, and the students. This TYPED form must be returned by a SPECIFIED DATE with the student's registration fee to the Host Director or the 1st Alternate of that instrumental part will be accepted. d) Alternates 1) Directors will be expected to send only alternates that have prepared the music. 2) If Alternate 1 is not prepared, Alternate 2 will be contacted. 3) If a tie exist at the alternate position, both students will be contacted. Section 2: DATE OF ACCEPTANCE AUDITION Acceptance Auditions will be held the third (3rd) Sunday in November. If a major conflict occurs the fourth (4th) Sunday in November will be designated by the District President and the Audition Host. Section 3: QUOTA FOR ACCEPTANCE AUDITION a) Each school may send a maximum number of students for Acceptance Auditions according to the following schedule: six (6) Clarinets, All Other Instruments three (3). However, they do not necessarily have to fill this maximum. b) Each participating school shall return the PMEA District 9 application form together with the $4.00 per student registration fee to the Acceptance Audition Host. Each application will be dated on the day it is received by the Acceptance Audition Host. (CHECK MADE PAYABLE TO PMEA DISTRICT 9) c) The size of the District Band will be standard at 163 students plus any students added for representation. Any additions or deletions must be approved before the Acceptance Auditions by the District President. All changes must be for reasons for improved performance. d) District 9 Band Instrumentation- Instrument # Total Instrument # Total e) The host of the District 9 Band Festival shall be given the privilege of adding to the band, students from his/her school who auditioned for, but did not qualify for district band. These appointments shall be limited as follows: 1. No more than four students. 2. No more than one student per instrument part. 3. Eb soprano Clarinet, Piccolo, Tympani, Mallets are excluded from the privilege. 4. Students added as host privilege appointments will not be eligible to advance to Region Band and will not audition for chair placement. 5. Students added as host privilege appointments will assume last chair in their section. It shall be the responsibility of the host director to properly prepare his/her students for the festival. Section 4: AUDITION MATERIAL a) Acceptance Audition Music shall consist of scales, sight-reading, and a required solo, b) A ?SOLO LIST? will be provided yearly by an official communiqu� from the District 9 Secretary/Treasurer. c) The "Solo List" shall be divided into a continuing cycle of three years. d) At the annual District Band Business meeting, the ?Solo List? for the following year will be approved. Directors proposing changes to the ?Solo List? must provide copies of proposed solo changes for review . e) Students will be rated solely on the basis of their performance. Students must complete the entire audition to qualify for participation in the festival. f) Only music from the concert program may be used for the festival seating audition. Section 5: JUDGING FORM a) All Festivals must use the OFFICIAL District 9 Judging Forms for the Acceptance Audition and for any audition held at the festival itself. b) The official Judging form will provide areas for the following: 1) Tryout Number 2) Total Points 3) Rating 4) Comments 5) Judge?s Signature c) The official judging form will include the following six (6) areas of professional judgment: 1) Musicianship 2) Rhythm 3) Articulation 4) Intonation 5) Technique 6) Tone d) The official judging form will use the following general rating. 9 - 10 Superior 7 - 8 Very Good 5 - 6 Average 3 - 4 Fair 0 - 2 Poor e) The official judging form will total 60 points for the solo, 15 points for scales, 10 points for sight-reading, and 20 points for All-State. Not all categories are used at every audition and some are to be omitted for percussion auditions. Section 6: TALLY a) The Tally Committee shall consist of the Host Director, one Executive Council Member, and others designated by the Host Director. b) The Tally room shall be off-limits to everyone except the Tally Committee. c) At acceptance auditions ties are broken first by grade level and second by last name. If a tie exist at the ?cutoff? line, both tied students are accepted into the band. d) At the District Festival, if the Tally Committee discovers any tied students in or near a regional position, students will be reauditioned to break those ties. Section 7: AVAILABILITY OF STUDENT SCORES a) All scores sheets for each student section shall be made available for student perusal. Individual score sheets will be distributed to the students by their director only. b) Any school hosting a Band Acceptance Audition or Festival MUST supply each participating director with total readouts of every student's score, ranking, and grade level. Section 8: GUARANTEE OF REPRESENTATION a) Every school that participates in Acceptance Auditions shall be guaranteed one member in the District Band Festival. Schools which do not participate in the Acceptance Auditions do not have this guarantee. This guaranteed representations prevails only through the posting of the results of Acceptance Auditions. b) The Tally Committee shall select the student to represent the school. The student selected need not be the student with the highest number of points. The Committee shall be guided by the needs for a balanced band. ARTICLE II: AUDITIONS Section 1: SELECTION OF AUDITION COMMITTEES a) Every Band Director in District 9 must serve on an audition committee and will be asked to list his or her preference for his or her committee assignment. b) The Festival Host/Acceptance Audition Host shall establish the roster of Auditioning Committees on the basis of the returned preferences and the need to have directors not auditioning their own students. c) Each Committee will consist of not less than three (3) directors including one (1) door person. d) When circumstance dictates and it becomes reasonably unavoidable, a director may be required to serve on a Committee which will judge their students. Section 2: RESPONSIBILITIES OF THE AUDITION COMMITTEE a) Each Committee shall hear a minimum of one and one half (11/2) minutes of actual playing time of uniform music for every candidate. Five (5) minutes, under normal conditions, should be considered a maximum time for each candidate. Each committee may take a five (5) minute break approximately every fifty-five (55) minutes. b) ALL JUDGES SCORES must be discussed and should be within 10 points, high to low. All problems should be compromised within the audition room through the guidance of the committee chairperson. Problems not resolved must be brought to the immediate attention of the host and/or District President. Section 3: AUDITION MECHANICS a) Students may not have tape recorders, cell phones or pagers with them during any part of the audition process. Violation of this policy may result in students being disqualified from the auditions b) All students will be assigned to warm-up room to wait their turn as determined by the number assigned them. Students must remain in that room until the guide comes for them at their turn, Actual audition titles or passages to be played will not be announced to the students until each individual is in the audition room. c) A student guide will escort each participant from the warm-up room to the auditioning room. The participant must take all belongings out of the warm-up room at this time since he will not be allowed to return there after the audition. d) No communication of any kind is permitted with a student who is waiting to audition on the same part. e) On arrival in the audition room the door person should announce the student's number to the audition chairman. During this time the student may have a short warm-up period -- not to exceed 30 seconds, f) The door person will then instruct the student on what is to be played and in what order. The student may choose to stand or sit. The door person will assist in adjusting the music stand to the student's preference. g) For Acceptance Auditions, each student will play 2 major scales and the chromatic scale. Percussionists will play 4 rudiments, 2 of which are rolls. Major scales, rudiments and rolls to be played will be chosen by the audition committee. All students within each section will perform the same scales/rudiments. h) Students auditioning on snare drum at the Acceptance Auditions must also audition on bass drum and cymbals. i) If any problem arises, the door person will act as the intermediary between the student and the judges. The desire is to keep the possibility of voice recognition on either side to a minimum. Students are NOT allowed to speak while in the auditioning room. j) The door person will explain the second playing policy: ?The student will be allowed one restart. Once the student has reached the midpoint of a passage, (clearly marked by the committee), the restart will occur at the midpoint. If a student restarts, only the second playing will be judged?. k) The door person will tell the student to begin the audition. The student will play without further instruction, the chairman of the committee speaking only if necessary. l) At the conclusion of the audition, the student will go back to the waiting area, and cannot return to the warm-up room. m) All directors may bring electric tuners to the Acceptance Auditions to check the starting pitch of the scales. Section 4: PART ASSIGNMENT As a result of Acceptance Auditions, seating for the District 9 Band is determined according to the following formula: FLUTE (16): lst Flute 2nd Flute Regional = 3 & 3 1,3,5,7,9,11,13,15 2,4,6,8,10,12,14,16, OBOE (4)s lst Oboe 2nd Oboe Regional = 2 1,3 2,4 E-FLAT SOPRANO CLARINET (2): 1,2 Regional = 1 B-FLAT SOPRANO CLARINET (40): Regional = 6&6&6 1st Clarinet (12) 2nd Clarinet (14) 3rd Clarinet (14) 1,2,5,8,11, 3,6,9,13,14, 4,7,10,16,17,18 12,19,20,21, 15,22,23,29, 24,25,32,33,34, 26,27,28 30,31,35,36,37 38,39,40 REGION PARTS: 6th chair 1st clarinet at District Band will receive 2nd clarinet music for Region Band. 6th chair 2nd clarinet at District Band will receive 3rd clarinet music for Region Band. ALTO CLARINET (6): 1,2,3,4,5,6 Regional = 3 BASS CLARINET (6): 1,2,3,4,5,6 Regional = 3 CONTRA-BASS CLARINET (4) : 1,2,3,4 Regional = 2 BASSOON (4): lst Bassoon 2nd Bassoon Regional = 2 1,3 2,4 ALTO SAX (6): 1st Alto Sax 2nd Alto Sax Regional = 2 & 2 1,3,5 2,4,6 TENOR SAX (3): 1,2,3 Regional = 2 BARITONE SAX (2) 1,2 Regional = 1 CORNET AND TRUMPET (18): Cornet I (6) Cornet II (6) Cornet III (6) 1,2,5,9,12,16 3,6,7,10,13,17 4,8,11,14,15,18 AFTER DISTRICT BAND CHAIR AUDITIONS: 3rd and 6th chair cornet 1 play trumpet 1 ---- 2nd and 6th chair cornet 2 play trumpet 2 REGION = 6 Cornets 2,2,2 //// 2 Trumpets 1,1,
FRENCH HORN (12): 1st Horn 2nd Horn 3rd Horn 4th Horn Regional = 2,2,2,2 1,2,12 3,6,11 4,7,10 5,8,9 BARITONE HORN (7): 1,2,3,4,5,6,7 Regional = 3 TROMBONE (12): 1st Trombone 2nd Trombone 3rd Trombone Regional = 2,2,2 1,2,9,10 3,5,8,11 4,6,7,12 TUBA (10): 1,2,3,4,5,6,7,8,9,10 Regional = 4 PERCUSSION (5) 1,2,3,4,5, Regional = 2 NOTE: All Percussion players must be prepared to play everything in their folders. Tympani (2): 1,2 Regional = 1 PITCHED PERCUSSION (2): l,2 Regional = 1 String Bass (2): 1,2 Regional = 1 ARTICLE III: FINANCES Section 1: RESPONSIBILITIES a) It is the responsibility of those directly involved with a Festival Activity, Acceptance or Festivals: 1) to propose and establish reasonable fees to cover their specific expenses (and to provide a portion of the operating expenses for the District). 2) to submit a check and financial statement within two (2) weeks following the District/Regional event to the Secretary/Treasurer of both District 9 and the State. Section 2: DISTRICT FESTIVAL a) The District Band Host MUST submit a budget to the District President for preview by the Executive Committee before their regular September Meeting. b) The Executive Committee, at their September meeting, will review all fees and establish limits where they deem necessary. Section 3: ACCEPTANCE AUDITION a) The Executive Committee at their September meeting, will establish the Acceptance Audition fee for the current year. b) The current assessment is $4.00 per student. |
